Pro-forma invoice
Commercial invoice
Certificate of origin
Bill of lading
Packing list
Special certificates

Pro-forma invoice

Two copies are required to obtain import licence. See ‘Methods of quoting and payment’ regarding quotations. The invoice must include:

* a full description of the goods
* including brand name (if any)
* method of packing
* quantity
* unit price
* total cost
* freight
* insurance and other charges
* method of shipment
* date and port of shipment
* port of destination
* terms of payment
* methods of inspection and/or survey
* validity of offer
* name and address of letter of credit beneficiary and any other details as requested by the importer

Must be certified to the effect that the prices stated therein are either net without rebate or inclusive of commission, as the case may be.

Commercial invoice

No prescribed form and a minimum of four copies required. The invoice must include:

* import licence number
* names of seller and buyer
* marks and number on each package
* number of packages
* full description of contents (including gross and net weights)
* quantity
* dimensions
* unit price
* total price (whether FOB, C&F, or CIF (Incoterms 1990))
* commissions

Goods in different licensing categories must be shown separately. Method of shipment, packing, date and port of shipment should also be included.

Certificate of origin

Two copies, when requested. It is a requirement to register pharmaceuticals, cosmetics, medical instruments, food additives and agricultural chemicals (see ‘Public health requirements’).

Bill of lading

All marks and case numbers appearing on outer containers must be shown on the bill of lading.

Packing list

Two copies required for customs clearance.

Special certificates

* Live animals, animal products, plants and plant products require health certificates issued by an approved authority in the country of origin (see ‘Public health requirements’) – two copies required.
* Old newspapers require a sanitary certificate – two copies.
* Old jute, feather waste, cotton rags, etc. require a fumigation certificate – two copies.

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