Cost and rules of opening new company in Poland.

Standard polish companies – Spółka z o.o. (Limited Liability Company ) and Spółka Akcyjna ( Joint-Stock Company ) and as well a branch ).
In Poland you can get VAT registration for your company ( in Poland is VAT nr. called NIP ). To register for NIP you must have open bank account in Poland for your company of business. We can help you with other formalities necessary for your business activities inPoland. The basic rate of VAT is in Poland 22 % . Polish law provides two redued rates of VAT for certain groups of commodities and service – 0 % and 7 %. VAT rate on 0 % you can apply for export of commodities or services.
Polish VAT is calculated by the taxpayer and should be paid on a monthly basis by the 25th day of he month following the month for which it is payable.

Requirements for the establishment of Sp. z o.o. (Limited Liability Company):

minimum number of managers : 1; minimum number of shareholders : 1; an address in Poland is required, Companies Register is public, basic capital : 50.000 PLZ, minimum share of one shareholder is 500 PLZ. A manager of the company is necessary; the company must keep account books and submit a declaration of taxes. The corporate income tax is 19 %.
The limited company – Sp. z o.o. may be established, including preparation, delivery of documents and provision of formalities and registration, within approximately 6 weeks.

Ready-made companies are available immediately and their prices and names will be provided by us at request. In addition, we offer you services in respect of recognition of business conditions in Poland and other information necessary for the development of your business activities both in Poland and over the whole EU. Ready made company can have bank account ( fee for open bank account – 100 EUR ) and VAT registration.

It is possible to ensure a voluntary registration for VAT.

Requirements for establishment of S.A. ( Spolka akcyjna – Joint-Stock Company ) :

company bodies – Board of Directors and Supervisory Board; minimum number of founders : 1 (physical or legal entity ); an address in Poland is required, Companies Register is public, basic capital is : 500 000 PZL. A local secretary of the company is necessary; the company must keep account books and submit a declaration of taxes, the company must not be founded by a single-member Sp. z o.o..

The company S.A. may be established, including preparation, delivery of documents to CR and provision of formalities and registration, within approximately 6 weeks.

Standardized company

Legal Form: Sp z.o.o. – Limited Liability Company
City: Warsaw

Registration Requirements Summary:

Procedure Time to complete: Cost to complete:
1 Notarize company agreement 1 day PLN 1,010 notary fee + 0.4% of the amount of capital over PLN 60,000 + 22% VAT on notorial fees of 0.5% of share capital (civil law transactions tax)
2 Deposit paid-in capital at the bank 1 day no charge
3 File at National Court Register for company registration, REGON, NIP, Statistical Office and ZUS 4 weeks PLN 1,500
*4 Register for VAT 1 day, simultaneous with procedure 3 PLN 170
5 Register the company at the National Sanitary Inspection 1 day no charge
6 Register the company at the National Work Inspection 1 day no charge
* Takes place simultaneously with another procedure.

Registration Requirements Details

Procedure 1.

Notarize company agreement

Time to complete:1 day

Cost to complete:PLN 1,010 notary fee + 0.4% of the amount of capital over PLN 60,000 + 22% VAT on notorial fees of 0.5% of share capital (civil law transactions tax)
Comment:The maximum fee to notarize the company agreement cannot exceed six times the average monthly wage (PLN 2,703.41 x 6 = PLN 16,220.46) plus VAT and civil law transaction tax. If the company has only one shareholder (or a shareholder with definite majority of votes at the shareholders’ meeting), the company does not need legal services to write the agreement but rather can use a boilerplate or standard agreement, which must be notarized. To set up the whole company (taxes, social insurance, and so forth) for cases with more than one shareholder, a lawyer would normally charge between PLN 5,000 and PLN 25,000.

Procedure 2.

Deposit paid-in capital at the bank

Time to complete:1 day

Cost to complete:no charge
Comment:To open a bank account, a limited liability company must provide the bank with the founding deed and a REGON certificate.

Procedure 3.

File at National Court Register for company registration, REGON, NIP, Statistical Office and ZUS

Time to complete:4 weeks

Cost to complete:PLN 1,500

Comment:Since March31, 2009 new provisions of the Act on the National Court Register came into force, and now during company registration at the National Court Register the applicant can also obtain: the statistical number (REGON), tax identification number (NIP) and entry in the Social Insurance Office (Zakład Ubezpieczeń Społecznych). The procedure to obtain all the registrations completed takes about a month.
Procedure 4.

Register for VAT

Time to complete:1 day, simultaneous with procedure 3

Cost to complete:PLN 170
Comment:The company must register for VAT by the date when the company carries out VAT-covered business activities for the first time. The registration must be submitted with the Tax Office (see Procedure 4). The company must provide information on (a) its business name and legal form; (b) the REGON (statistical number); (c) start date for its business activities; and (d) the address of its registered office.
If the Company is planning to conduct future foreign trade activities within the European Union, the company must register as an EU VAT taxpayer. The company must submit that application before commencing foreign trade activity within the European Union. However, before registering as an EU VAT taxpayer, the company must be registered as a regular VAT taxpayer.

Procedure 5.

Register the company at the National Sanitary Inspection

Time to complete:1 day

Cost to complete:no charge
Comment:The founders must register with the National Sanitary Inspection (Panstwowa Inspekcja Sanitarna) within 30 days of starting business.

Procedure 6.

Register the company at the National Work Inspection

Time to complete:1 day

Cost to complete:no charge
Comment:Within 30 days of commencing business, the company must register with the National Work Inspection (Panstwowa Inspekcja Pracy) and, in writing, inform the relevant labor inspector about the location, type, and scope of business. Note that the State Labor Inspectorate defines “commencement of business” to mean the date on which the first employee was hired,

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  1. Profile photo of Siavash
    Siavash says:

    Hello
    I’m going to register a company in Poland , and after it immigrate there with my family,
    We are 5 people (my wife and 3 children)
    my bigger son is 18 years old and I’m going to register him and my wife in company so that they were shareholders .
    please guide me
    thank you a lot
    my phone no and whatsapp no is +989183604423

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